Executive Assistant

Job Summary

USA Rare Earth is hiring an Executive Assistant in Stillwater, Payne County, US to support the Senior Vice President of Manufacturing. This full‑time role blends high‑level executive support with coordination of on‑site customer engagements.

Key Responsibilities

• Manage the SVP’s calendar, travel arrangements, and expense reporting.
• Prepare and edit correspondence, presentations, and reports for internal and external stakeholders.
• Organize and execute high‑visibility customer visits, including logistics, agendas, and follow‑up actions.
• Serve as the primary liaison between the SVP, manufacturing teams, and external partners.
• Maintain confidential files and ensure compliance with corporate policies.
• Anticipate needs, prioritize tasks, and streamline workflows to maximize executive productivity.

Qualifications

• Minimum 3 years of executive support experience, preferably in manufacturing or heavy‑industry environments.
• Exceptional organizational, communication, and problem‑solving skills.
• Proficient with Microsoft Office Suite, calendar management tools, and video‑conference platforms.
• Ability to handle multiple high‑priority projects simultaneously and work under tight deadlines.
• Discretion and professionalism when handling confidential information.

Compensation

Salary: $73,899.66 per year (fixed). Benefits include health, dental, vision, 401(k) and paid time off.

How to Apply

Submit your resume and a brief cover letter outlining your relevant experience through the USA Rare Earth careers portal.

Frequently Asked Questions

What level of experience is required for this Executive Assistant position?

At least three years of executive support experience, preferably in a manufacturing or industrial setting.

Will the role involve managing customer visits?

Yes, the Assistant will coordinate all logistics, agendas, and follow‑up for high‑visibility on‑site customer engagements.

What is the salary for this position?

The fixed annual salary is $73,899.66, plus standard company benefits.