Administrative Assistant (Canada Summer Jobs)

Job Summary

The Administrative Assistant (Canada Summer Jobs) position is a full‑time, hybrid role based in Scarborough, Toronto, Ontario, supporting the Youth Development & Education department for the June‑August 2026 summer period.

Key Responsibilities

• Provide day‑to‑day administrative support to the Children Program Coordinator, including scheduling, correspondence, and file management.
• Maintain accurate records of program activities, participant data, and financial documentation.
• Prepare reports, presentations, and communication materials for youth and newcomer programs.
• Assist with coordinating workshops, events, and community outreach initiatives.
• Handle incoming calls and inquiries, directing them to appropriate staff members.
• Ensure compliance with Canada Summer Jobs guidelines and internal policies.
• Support virtual and in‑person meetings by setting up technology, taking minutes, and distributing follow‑up actions.

Qualifications & Requirements

• High school diploma or equivalent; post‑secondary coursework in office administration or related field preferred.
• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience using virtual collaboration tools.
• Excellent organizational abilities and attention to detail.
• Ability to work independently and as part of a multidisciplinary team.
• Prior experience in a youth, community, or nonprofit setting is an asset.

Work Environment

This hybrid position allows you to work both on‑site at our Scarborough office and remotely, offering flexibility while ensuring direct interaction with program staff and participants.

How to Apply

Submit your resume and a brief cover letter outlining your relevant experience to hr@tropicanacommunityservices.ca by the application deadline.

Frequently Asked Questions

What are the working hours for this summer position?

The role is full‑time, typically Monday to Friday, with flexible hybrid scheduling to accommodate both on‑site and remote work.

Do I need previous experience in the nonprofit sector?

While not mandatory, prior experience working with youth, newcomers, or community programs is considered an advantage.

Is this position eligible for Canada Summer Jobs funding?

Yes, the role is funded under the Canada Summer Jobs program and complies with all related eligibility requirements.