Personal Assistant

Job Summary

Hays Specialist Recruitment Limited is seeking a proactive Personal Assistant to support senior management in London, UK. This role offers a fixed salary of £45,469 per year and provides an opportunity to contribute to an organisation dedicated to social equity and economic inclusion.

Key Responsibilities

• Manage complex calendars, schedule meetings and coordinate travel arrangements for senior leaders.
• Prepare, edit and proofread correspondence, reports, presentations and briefing documents.
• Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Organise and facilitate board meetings, including agenda preparation, minute taking and follow‑up actions.
• Maintain confidential files, records and project documentation in accordance with data protection policies.
• Support organisational change initiatives by tracking action items and preparing status updates.
• Assist with budgeting, expense reporting and invoice processing for the senior management team.

Required Skills & Experience

• Proven experience as a Personal Assistant or Executive Assistant supporting senior management.
• Excellent organisational, time‑management and multitasking abilities.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• High level of discretion and ability to handle confidential information.
• Experience working in a mission‑driven or non‑profit environment is a plus.

What We Offer

• Competitive salary of £45,469 per annum.
• Opportunity to work with a purpose‑focused organisation driving social mobility.
• Professional development and training programmes.
• Inclusive and supportive workplace culture.

Frequently Asked Questions

What are the main duties of the Personal Assistant role?

The PA will manage calendars, arrange travel, prepare documents, coordinate meetings, handle confidential information and support senior management initiatives.

What qualifications are required for this position?

Proven experience as a personal or executive assistant, strong organisational and communication skills, and proficiency with Microsoft Office are required.

What is the salary for this role?

The position offers a fixed salary of £45,469 per year.