Executive Operations Assistant

Executive Operations Assistant – Opus Communities (Everglades Br, Broward County, US)

Opus Communities is hiring a full‑time Executive Operations Assistant to support the CFO with financial and administrative functions. This remote‑or‑hybrid role offers a competitive salary between $60,000 and $65,000.

Key Responsibilities

• Provide day‑to‑day administrative support to the Chief Financial Officer, including calendar management, travel coordination, and expense reporting.
• Assist in the preparation, review, and distribution of financial statements, budgets, and forecasts.
• Maintain accurate filing systems—both digital and physical—for contracts, invoices, and compliance documents.
• Coordinate cross‑departmental projects, track deliverables, and ensure deadlines are met.
• Handle routine bookkeeping tasks such as invoice processing, vendor payments, and reconciliations.
• Prepare meeting agendas, take detailed minutes, and follow up on action items.
• Support HR‑related duties like onboarding paperwork, benefits enrollment, and employee records management.
• Identify process‑improvement opportunities and implement streamlined workflows.

Qualifications

• Associate’s degree or higher in Business Administration, Finance, or related field.
• 2+ years of experience supporting senior executives, preferably in a finance or operations environment.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with accounting software (e.g., QuickBooks, NetSuite).
• Strong analytical skills with high attention to detail and confidentiality.
• Excellent written and verbal communication abilities.
• Ability to work independently in a remote or hybrid setting while meeting tight deadlines.

Benefits

• Competitive salary $60,000 – $65,000
• Flexible remote/hybrid work arrangement
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

Frequently Asked Questions

What are the primary duties of the Executive Operations Assistant?

The role includes calendar and travel management for the CFO, financial statement preparation, bookkeeping, project coordination, and process improvement.

Is this position remote or on‑site?

The job offers a flexible remote or hybrid schedule, allowing you to work from home or the office as needed.

What qualifications are required?

At least 2 years of executive support experience, a degree in business or finance, strong Excel skills, and the ability to handle confidential information.