Executive Assistant to the President

Shepherd University Portal is seeking an Executive Assistant to the President in West Virginia, US. This full‑time role provides high‑level administrative support to the university president, managing a demanding calendar, communications, and strategic initiatives while handling confidential information.

Key Responsibilities

• Manage the President’s calendar, scheduling complex, high‑priority meetings, events, travel, and engagements.
• Prepare briefing materials, agendas, correspondence, presentations, and reports for presidential meetings and initiatives.
• Coordinate confidential communications on behalf of the President, including sensitive personnel, legal, and strategic matters.
• Screen, prioritize, and respond to inquiries directed to the Office of the President.
• Arrange logistics for board meetings, conferences, and special events, ensuring all materials are accurate and delivered on time.
• Maintain organized filing systems, both digital and physical, for confidential documents.
• Support the President in project tracking, follow‑up actions, and deadline management.

Qualifications & Requirements

• Bachelor’s degree or equivalent experience in administration, business, or related field.
• 5+ years of executive support experience, preferably in higher education or a similarly complex environment.
• Exceptional written and verbal communication skills.
• Proven ability to handle confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and virtual meeting platforms.
• Strong organizational, multitasking, and problem‑solving abilities.
• Professional demeanor and the ability to interact effectively with senior leaders, faculty, staff, and external stakeholders.

Compensation

Salary: $89,281.32 per year.

Frequently Asked Questions

What are the main duties of the Executive Assistant to the President?

The role includes managing the President’s calendar, preparing briefing materials, handling confidential communications, coordinating meetings and events, and supporting project follow‑up.

What qualifications are required for this position?

A bachelor’s degree or equivalent experience, at least 5 years of executive support experience, strong communication skills, and proficiency with Microsoft Office and virtual meeting tools.

What is the salary for this Executive Assistant role?

The position offers a salary of $89,281.32 per year.