Executive Assistant to the Executive Director

Job Summary

The James Barry‑Robinson Institute is seeking an Executive Assistant to support its Executive Director in Norfolk, Norfolk City, US. This strategic partner role offers a fixed salary of $94,408 per year.

Key Responsibilities

• Act as the primary point of contact for the Executive Director, managing calendar, travel, and communications with discretion.
• Coordinate cross‑departmental projects, track milestones, and prepare briefing materials for board meetings and stakeholder engagements.
• Draft, edit, and proofread reports, presentations, and correspondence, ensuring accuracy and alignment with organizational goals.
• Handle confidential information and sensitive matters with the highest level of professionalism and emotional intelligence.
• Prioritize and resolve competing demands, anticipating needs and providing proactive solutions.
• Maintain and improve administrative processes, including filing systems, expense reporting, and procurement.
• Support special events, fundraising initiatives, and community outreach activities as needed.

Required Qualifications

• Bachelor’s degree or equivalent experience in business administration, communications, or a related field.
• 5+ years of executive‑level administrative support experience, preferably in a nonprofit or research institute.
• Exceptional organizational, analytical, and problem‑solving skills.
• Strong written and verbal communication abilities.
• High emotional intelligence and the ability to work independently while maintaining confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and project‑management tools.

What We Offer

• Competitive salary of $94,408 annually.
• Comprehensive benefits package including health, dental, and vision insurance.
• Professional development opportunities and a supportive work environment.

Frequently Asked Questions

What are the main duties of the Executive Assistant?

The role includes calendar management, travel coordination, preparing reports, handling confidential information, and supporting cross‑departmental projects for the Executive Director.

What experience is required for this position?

At least 5 years of executive‑level administrative support, strong organizational and communication skills, and a bachelor’s degree or equivalent experience.

Is the salary fixed for this role?

Yes, the position offers a fixed annual salary of $94,408.