Administrative Assistant (Newport Beach, CA)

Job Summary

Join PIMCO, a global leader in active fixed income, as an Administrative Assistant in Newport Beach, Orange County, CA. This full‑time role supports the office’s daily operations with a competitive salary of $54,288 per year.

Key Responsibilities

• Provide high‑quality administrative support to senior staff, including calendar management, travel arrangements, and meeting coordination.
• Prepare, proofread, and distribute internal and external communications, reports, and presentations.
• Maintain accurate filing systems—both electronic and paper—and ensure confidential information is securely handled.
• Assist with onboarding new hires, managing office supplies, and coordinating vendor relationships.
• Handle expense reports, invoice processing, and basic bookkeeping tasks.
• Support special projects, research requests, and data collection for the Fixed Income team.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of experience in an administrative or office support role, preferably in finance or investment services.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with Google Workspace.
• Strong organizational, multitasking, and communication skills.
• Ability to handle sensitive information with discretion and maintain a professional demeanor.

Benefits

• Competitive salary of $54,288 annually.
• Comprehensive health, dental, and vision coverage.
• 401(k) plan with company match.
• Generous paid time off and holiday schedule.
• Professional development and tuition reimbursement programs.

Frequently Asked Questions

What does an Administrative Assistant at PIMCO do?

You will manage calendars, arrange travel, prepare documents, support office operations, and assist the Fixed Income team with projects and data collection.

What qualifications are required?

At least 2 years of administrative experience, strong Microsoft Office skills, and a high school diploma (associate or bachelor’s degree is a plus).

What is the salary and benefits package?

The position offers a salary of $54,288 per year plus health, dental, vision coverage, 401(k) match, paid time off, and professional development benefits.