Administrative Assistant II- Operations

Sentara Hospitals is seeking an Administrative Assistant II – Operations to support the Senior Leadership Operations team at Sentara Martha Jefferson Hospital in Charlottesville City, Virginia. This full‑time, on‑site role works weekdays 8:30 am‑5:00 pm with occasional flexibility for meetings and events.

Key Responsibilities

• Provide high‑level administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, presentations, and confidential documents.
• Manage office supplies, equipment, and facilities requests to ensure smooth daily operations.
• Act as a liaison between leadership, staff, patients, and external partners, delivering professional and timely communication.
• Organize and maintain both electronic and paper filing systems, ensuring compliance with hospital policies.
• Assist with project tracking, data entry, and preparation of operational metrics for leadership review.
• Support special events, board meetings, and training sessions, handling logistics and documentation.

Required Qualifications

• High school diploma or GED; Associate’s or Bachelor’s degree preferred.
• 2+ years of administrative experience in a healthcare or corporate environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic scheduling tools.
• Excellent written and verbal communication skills.
• Strong organizational abilities, attention to detail, and the capacity to prioritize multiple tasks.
• Professional demeanor with a customer‑service orientation.

What We Offer

• Competitive salary of $71,357.65 per year.
• Comprehensive benefits package including health, dental, vision, retirement, and paid time off.
• Opportunities for career growth within a leading healthcare system.

Frequently Asked Questions

What are the typical work hours for this Administrative Assistant II role?

The position follows a standard weekday schedule from 8:30 am to 5:00 pm, Monday through Friday, with occasional flexibility for meetings outside regular hours.

Do I need prior healthcare experience to apply?

While healthcare experience is beneficial, the main requirement is 2+ years of administrative support experience in any professional setting.

Is this position remote or on‑site?

The role is on‑site in the administration offices of Sentara Martha Jefferson Hospital in Charlottesville City, Virginia.