Coordinator, Abbot Academy Fund

Job Summary

The Coordinator, Abbot Academy Fund at Phillips Academy supports the board of directors, manages grant processes, and oversees semi‑annual board meetings in Andover, Essex County, US.

Key Responsibilities

• Provide independent administrative support to the officers and members of the Abbot Academy Fund board.
• Maintain comprehensive records of all fund activities, including grant applications, awards, and financial documents.
• Plan, schedule, and coordinate all aspects of the semi‑annual board meetings, from venue logistics to agenda preparation and minute taking.
• Manage the full grant lifecycle: receive proposals, track timelines, verify eligibility, and ensure timely communication with proposers and recipients.
• Prepare detailed reports and dashboards for board review, highlighting grant outcomes, financial status, and impact metrics.
• Collaborate with finance and development teams to ensure accurate budgeting and disbursement of grant funds.
• Respond to inquiries from grant applicants, recipients, and internal stakeholders, providing guidance on procedures and requirements.
• Assist with fundraising initiatives and special projects related to the Abbot Academy Fund as needed.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit administration, finance, or a related field.
• 2+ years of experience in grant administration, fund coordination, or board support.
• Strong organizational and project‑management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and database/reporting tools.
• Attention to detail and a high degree of confidentiality.

Compensation

Salary: $53,797.51 per year.

Location

Andover, Essex County, United States.

Frequently Asked Questions

What are the main duties of the Coordinator, Abbot Academy Fund?

The coordinator supports the board, maintains fund records, manages grant timelines, coordinates semi‑annual meetings, and prepares reports.

What qualifications are required for this position?

A bachelor’s degree or equivalent experience, 2+ years in grant or fund administration, strong organizational skills, and proficiency with Microsoft Office.

What is the salary for this role?

The position offers a fixed annual salary of $53,797.51.