Administrative Assistant – Real Estate Coordinator

Job Summary

REAL – Yoo Realty Group is seeking a full‑time Administrative Assistant – Real Estate Coordinator to support our agents in Orangeville, Dufferin region, Ontario. Join the top‑selling Wisconsin real‑estate team as we expand into Canada.

Key Responsibilities

• Manage all real‑estate transaction paperwork from contract to close.
• Coordinate communication between buyers, sellers, agents, lenders, and title companies.
• Maintain accurate files in the brokerage’s CRM and ensure compliance with provincial regulations.
• Schedule inspections, appraisals, and closing appointments.
• Prepare and proofread contracts, disclosures, and marketing materials.
• Provide administrative support for the office, including answering calls, handling mail, and updating listings.
• Assist with onboarding new agents and training on transaction processes.

Requirements

• Detail‑oriented with strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• Proficiency with real‑estate software (e.g., DotLoop, Skyslope, or similar) and Microsoft Office Suite.
• Previous experience in real‑estate administration or transaction coordination preferred.
• Ability to work independently and as part of a collaborative, fun team culture.
• Knowledge of Ontario real‑estate laws and regulations is a plus.

What We Offer

• Dynamic, innovative brokerage environment.
• Opportunities for professional growth as the company expands in Ontario.
• Supportive team culture that values fun and forward‑thinking ideas.

Frequently Asked Questions

What does a Real Estate Administrative Assistant do?

The role handles transaction paperwork, coordinates communications, schedules appointments, and ensures compliance throughout the buying or selling process.

Do I need prior real‑estate experience?

While previous real‑estate or transaction coordination experience is preferred, strong organizational and communication skills can also qualify you for the position.

Is this position full‑time and where is it located?

Yes, it is a full‑time role based in Orangeville, Dufferin region, Ontario, Canada.